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Expo Merchant Vendor Application

Merchant Vendor Application for Events for 2023

"*" indicates required fields

Have you exhibited at the Jackson County Expo before?
Exhibitor Type: Please select the Exhibitor Type that best describes you and your business.*

PRODUCTS & SERVICES: Please provide a list of all products and/or services to be offered for display or sale during the fair. Include a price list, and, if available, a brochure of the products. Contracts are assigned on the basis of this list. Items not provided to the Expo via this list cannot be sold, displayed, or sold without prior written authorization from the Event Exhibit Coordinator.

PRODUCT IMAGES: Upload two images or drawings of your booth or exhibit showing service windows and doors. We are unable to process your application without a current photo.

Accepted file types: pdf, jpg, jpeg, png, gif, bmp, heic, Max. file size: 512 MB.
Accepted file types: pdf, jpg, jpeg, png, gif, bmp, heic, Max. file size: 512 MB.

REFERENCES: When and where have you exhibited in the past? Please list 2 events in which you have participated as a vendor. Please provide the name of the event, contact person’s name & phone number. * Please do not use Expo events for your references.

Expo Exhibitor Event Opportunities

When do you hope to visit? Please select all of the Expo Events you would like to be considered for:* For the Rogue Music Fest go to
Holiday Market applications will go live on April 15, 2023. Please enter your email address above if you would like a reminder to apply.
The Holiday Market is the only Expo-produced event with 100% jury placement. All Vendors are placed based on several factors, including seniority, product, overall booth appearance, etc. The requested booth size will be confirmed at the acceptance of the vendor's application. Booth location will be determined once applications have closed.

Fun Facts for Merchant Vendors at the Expo

INDOOR BOOTHS: The Jackson County Expo will provide pipe & draping for indoor booths. NO CANOPY COVERS ARE ALLOWED INDOORS. Canopy frames may be used without the fabric covers. This rule is per the Fire Marshal, there will be no exceptions. No exhibit or display may be so high along the sides, front or back as to interfere with the view of adjacent exhibitors or fair patrons as they pass along the aisles.

OUTDOOR BOOTHS: Outdoor Exhibitor must have neat and clean coverings or trailers. No blue or other unsightly tarps allowed. All signage, display racks, canopies and awnings, trailer tongues, doorways and bumpers must fall within the rented space. Additional fees will be assessed for any portion of the booth going over the allotted space. The Expo does not provide any canopies or coverings.

SALES/SIGNAGE: No advertising or merchandise of any type (i.e., awnings, product displays, flyers, posters, etc.) will be allowed outside of the vendor's designated booth space at any time. It is the policy of the Jackson County Fairgrounds to expressly forbid the placing of any material whatsoever on vehicles parked on Jackson County Fairgrounds property. Promotional items must be approved by Fair Management prior to the Fair.

ELECTRIAL: Each booth assignment comes with access to 5 amps of power included with the rental rate. *Outlets are limited and the J C Expo may not be able to provide more than 20 amps to any-one booth assignment..

All extension cords must be protected from physical damage and be of the three-wire, grounded 14, hard usage type. Spas and pools need to provide ground fault interrupter breakers.

WATER: Does your exhibit require access to water?

CAMPING: FOR CAMPING INFO PLEASE CALL JACKSON COUNTY PARKS RESERVATION & INFO DESK @ 541.774.8183 **No camping is allowed on the fairgrounds**

Wi-Fi: The Expo does have free Wi-Fi to use. However, service is not guaranteed. Please do not rely on the Expo’s free Wi-Fi for your payment option.


The Business Section

INSURANCE: The Expo requires that vendors be insured. The Fair Board/Expo Management will not be responsible for the safety of exhibits against theft, fire, robbery, accident, or any other cause, or for any injury that may arise to the employees or public in the leased area, or to the exhibitors or their employees while on the Fairgrounds. (see from #7. Liability Insurance Exhibit B

The exhibitor further agrees to identify and save harmless the Jackson County Fair Board, Expo Management, Jackson County, Oregon, and its elected officials and employees from any loss, damage, cause of action, claims or suits for damages to the exhibitor, including but not limited to, loss of property, goods, wares, or merchandise if such a claim is in any way caused by or connected with the exercise by the exhibitor of the privileges granted therein.

I understand the insurance requirements.
I understand that my application may take as long as 30 days to process in an effort to allow adequate time for my references to be checked.
By submitting this application, I affirm that the facts in this application are true and complete. I understand if accepted, any false statements, omissions or other misrepresentations made by myself on this application, may result in my immediate removal from consideration. I have read and agree to the Terms and Conditions outlined in this application.